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Executive Assistant I

New York, NY | Clerical/Administrative
Job ID: 75837
Listed on 10/12/2017

KellyMitchell matches the best IT and business talent with premier organizations nationwide. Our clients, ranging from Fortune 500 corporations to rapidly growing high-tech companies, are exceptionally served by our 1500+ IT and business consultants. Our industry is growing rapidly, and now is a great time to launch your career with the KellyMitchell team.

Job Summary:  Executive Assistant

Duties: 

  • Coordination of calendar management, managing across senior business leaders, dispersed locations and differing time zones 
  • Arranging meeting rooms, video and audio conferencing, catered food, printing materials and any required logistics for meetings 
  • Booking international/US travel with knowledge of travel booking tools, preferred vendors and associated policies.
  • Build itineraries and provide advance preparation for VPs. 
  • Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend 
  • Ad hoc administrative tasks including: Updating organization charts, updating distribution lists, updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents 

Qualifications 

  • 5+ years of experience as an Executive Administrative Assistant
  • Experience managing multiple calendars and coordinating global meetings 
  • Proficiency in Microsoft Office (including Outlook, Excel, and PowerPoint) 
  • Ability to effectively prioritize different tasks with strong attention to detail and timely follow-up 
  • Strong work ethic, accountability, positive attitude, and energy 
  • Ability to handle sensitive and confidential information