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Contract Documentation Specialist III

North Chicago, IL | Accounting and Finance
Job ID: 81402
Listed on 6/13/2018

KellyMitchell matches the best IT and business talent with premier organizations nationwide. Our clients, ranging from Fortune 500 corporations to rapidly growing high-tech companies, are exceptionally served by our 1500+ IT and business consultants. Our industry is growing rapidly, and now is a great time to launch your career with the KellyMitchell team.

Position Title:  Contract Documentation Specialist III


  • Strong computer skills to work with complex databases Education: HS Diploma and a degree or 5+ yrs. of experience 


  • Responsible for maintaining essential contract documents/data in the contract database & building/maintaining hard copy contract files to be in compliance with Corp.
  • Purchasing, Finance, & OEC Compliance policies.
  • Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion.
  • Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines & within auditable standards. 

Core Job Responsibilities:

  • Responsible for compliance with applicable Corporate & Divisional Policies & procedures.
  • Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts.
  • Provides guidance/information & answers to technical & non-technical questions regarding contracting process.
  • Effectively works to resolve problems within clinical/functional area. Necessary skills include independent/critical thinking, teamwork, attention to detail, time mgmt., strong communication skills (verbal & written), & a high level of customer service.

Position Scope:

  • Requisition processing of Purchase Order (PO)/PO creation, including a solid understanding of any auditable documentation needed for PO.
  • Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner).
  • Comprehending fundamental contract content & purpose to verify that the requisition was created properly & independently make the decision to reject or approve.
  • Functional understanding of the contract types, process flows, & business unit needs.
  • Verification of insurance certificates, diversity documentation, & CIA required documentation & ability to obtain necessary documentation if not provided. Independently approve PO's for service agreements within delegated limits.

Must haves: 

  • Knowledge of ITO Sourcing 
  • Communication skills 
  • Relationship Management