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Administrator Commodity

North Chicago, Illinois | Professional/Business Services
Job ID: 85697
Listed on 11/27/2018

ABBVJP00003583

Administrator Commodity I (FI1)

Period: 01/07/2019 to 06/07/2019

Work Location: 1401 Sheridan Road, A3A, North Chicago, Illinois, 60064-4000

Job Title: 
Bookkeeper and Office Assistant 

High-level key requirements: 
• Bookkeeper to works with the project management team and is accountable for monitoring the overall budgets and financial progress of all projects. 
• The role also requires to will work with Project Managers /Delivery Managers to make sure overall project accounts within accounting systems are maintained and balanced. 
• Bookkeeper will also work with project development team for time-entry on projects and regularly review and approve time sheets, and manage and overhead charges. 
• Investigate financial variances and submit follow-up reports to management. 
• Work with Managers to put together high-level budget proposal in project portfolio. 
• The Role also requires to play office Assistant/Admin assistant role for the group. 

-Focused Requirements: Total of 5+ years as a bookkeeper and office assistant with exposure to latest technologies/ideas. 
-Must have worked in IT division of IT/Non-IT companies 

Job Title: 
Bookkeeper and Office Assistant 

Job description 

We are looking for a highly talented, thorough, execution-oriented and responsible Bookkeeper & Office Assistant who can help take OBI to the next step. 

Responsibilities 
• General bookkeeping and bill paying using Excel/ Innotas/ SAP Fieldglass 
• Accounting and balancing the book by Capital Plan/ LRP Budget 
• Inventory management of Vendor License renewals/ payments 
• Data entry using Microsoft/ Innotas tools 
• Assuring accuracy in financial reporting 
• Managing and responding to chargebacks 
• Recording, reconciling and auditing accounting data 
• Prepare monthly financial and operational reports 
• Prepare and/or review of all expense reports for accuracy and proper expense disclosure 
• Daily office operations (answer phone, check mails, and mail sorting) 
• Work closely with members of all departments and maintain open channels of communication 
• Maintain office/shipping supplies and reorder when needed 
• Organize company events and celebrations 
• Keep office neat and orderly 
• Perform other related duties as assigned 

Requirements 
• Total of 5+ years of experience as a Bookkeeper and Office Assistant roles with exposure to latest technologies/ ideas
• Must have worked in IT division of IT/ Non-IT companies 
• Should be a self-starter with a positive attitude 
• Expert level skills in Microsoft Office 
• Expert level skills in SAP Fieldglass and Innotas 
• Impeccable organization and record keeping skills 
• Excellent verbal and written communication skills 
• Have strong attention to detail and the ability to communicate clearly 
• Must be articulate, courteous, patient, and professional at all time with a sense of timeliness and completion 
• Ability to take initiative, multi-task and adjust priorities as needed 
• Excellent interpersonal skills, tact, and a track record of working tirelessly to find solutions to problems 
• Work well independently and well with a team 
• Local candidates only to work in our North Chicago office