As an IT Project Manager, it is absolutely necessary that you manage your time well. The most successful project managers know which tasks will help them with their deadline and which tasks are time wasters. Here are our top five time management tips for Project Managers:

#1- Create a Plan of Attack:
Having a plan with regular milestones to focus on will help a project manager in dealing with issues brought about through a lack of clarity. Remember to create SMART goals- Specific, Measurable, Attainable, Realistic and Timely. Having these goals visible and communicated to your team will ensure project success.

#2- Remember the 80/20 Rule:
The 80/20 rule is the idea that by doing 20% of the work you can produce 80% of the benefit to the job as a whole. As a project manager, this rule keeps the idea that of the activities you do in your project, 20 percent are important. It is imperative that you identify and focus on those activities.

#3- Focus on the Team during Team Meetings:
Avoid meeting where everyone goes around giving a status update. Not only are they of little value, they are also a huge waste of time. If you need a status update, a one-on-one meeting with the team member will suffice. When going in to a team meeting, the Project Manager should have a prepared agenda. Not only will this keep everyone informed with what’s going on, but it will also keep the meeting on pace.

#4- Stop Micro Managing:
Project Managers- listen to Tina Fey’s advice from her book “Bossypants”: “In most cases being a good boss is hiring talented people and then getting out of their way.” Seriously, stop micro managing. Everyone hates it.

#5- Create a To-do List:
Creating a daily/weekly to-do list will not only help a project manager remain on task, it will keep the whole project on pace. Plus, who doesn’t love the feeling of checking tasks off on their to-do list? Keep the list visible while you work as a reminder of the projects that need to be accomplished for the day or week.

What are your biggest time management struggles? What tips and tricks would you give to other PM’s struggling to keep their projects on track?


image from here.