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Project Coordinator

Washington, DC | Professional/Business Services
Job ID: 85109
Listed on 11/1/2018

KellyMitchell matches the best IT and business talent with premier organizations nationwide. Our clients, ranging from Fortune 500 corporations to rapidly growing high-tech companies, are exceptionally served by our 1500+ IT and business consultants. Our industry is growing rapidly, and now is a great time to launch your career with the KellyMitchell team.

Job Summary: Project Coordinator


  • Tasks to include daily interface with Project Manager (PM) tracking project activities, maintaining project schedule and documentation.
  • Intermediate to expert level skills with online PM tools i.e. MS Project or other PM tools.
  • Work and follow-up with contractors on issues and status. Must be diligent, proactive and work professionally with all personnel and contractors to reach a valid, timely and satisfactory conclusion. Must be able to substantiate work products.
  • Highly accomplished in working with all functions of MS Outlook email client.
  • Participate in Team Meetings and then follow-up with meeting tasks and to-do lists.
  • Data Entry and Database Management must be highly accurate.
  • Process purchase orders as required and other general administrative duties required to support the project management team.
  • Process daily, weekly and monthly reporting to ensure all schedules run smoothly, all jobs are completed as prescribed, and all invoicing is processed in a timely fashion.
  • Review, follow-up and validate all milestone deliverables with contractors in a timely manner.
  • Communicate and accurately convey information to all relevant stakeholders in a concise and clear manner.
  • Ensuring that all office supplies and hospitality items (snacks and beverages) are stocked, ordering items as necessary
  • Working with local building personnel (leased space) to manage HVAC, cleaning, maintenance and security services
  • Greeting visitors as they arrive at our facility by manning the main reception desk
  • Helping coordinate porter and catering services for scheduled events
  • Providing direction to onsite facilities staff on required maintenance and repair activities and schedules
  • Providing assistance to onsite technology team to support technology needs of scheduled meetings and events
  • Processing expense vouchers for all purchases related to the local facility, including those made by others (with corporate credit cards other than her own
  • Providing administrative and clerical support to employees who work at or are participating in meetings and events at the Forum
  • Providing weekly report to supervisor, summarizing purchases and other activities for the previous week
  • Working with the department’s finance team to ensure accurate reporting of all Forum-related expenses.

Desired Skills/ Experience:

  • Enterprise Release coordination experience
  • Understanding of Project Management functions according to PMI
  • Bachelor Degree
  • Project Scheduling
  • Project Coordinator in a projects-related role
  • Manage multiple high priority tasks within short timelines
  • Intermediate experience with MS Office - Excel/Data Manipulation
  • Industry exp in telecom, residential/commercial real estate, electronic and/or civil construction.
  • High School diploma or equivalent experience
  • Experience creating documentation & correspondence
  • Excellent written and verbal communication skills
  • Detail oriented
  • Abilty to anticipate project needs, without being prompted
  • Ability to gather quantitative data & analyze
  • PMP certification
  • Understanding of Organizational Change Management tasks and activities