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Scheduling Assistant

Chicago, IL | Technical
Job ID: 91126
Listed on 6/12/2019

KellyMitchell matches the best IT and business talent with premier organizations nationwide. Our clients, ranging from Fortune 500 corporations to rapidly growing high-tech companies, are exceptionally served by our 1500+ IT and business consultants. Our industry is growing rapidly, and now is a great time to launch your career with the KellyMitchell team.


Title: Scheduling Assistant


Job Description & Responsibilities

  • The Scheduling Assistant role supports activities that facilitate the timely flow of information through OWB and the SAP PRI accounting system.
  • Transfer information from plan (excel spreadsheet) and input key fields into OWB (the firm’s proprietary scheduling system)
  • Become proficient in using OWB scheduling systems
  • Use pipeline meter tickets and third party terminal’s web portal inventory system to confirm volume of movements in OWB
  • Update date and volumes in OWB on a daily basis to reflect timing on pipeline schedules.
  • Transfer data from third party web portal and gauge tickets to excel spreadsheets for regulatory reporting
  • Analyze exported data and assign appropriate product change and value to each entry (regrades/blends)
  • Utilize proprietary inventory system to expedite inventory reconciliation process
  • Interface with other internal groups (trading/finance/settlements/inventory) to resolve invoice/inventory/pricing issues
  • Interface with third party inventory analysts to troubleshoot missing movement tickets or volume discrepancies versus plan.
  • Balance inventory for terminals based on daily tank levels and inbound/outbound movements


Skills, Experiences, Knowledge

  • Strong data analysis skills, especially in Excel
  • Understanding of software licensing
  • Ability to work in an environment with/understand political sensitivities of a large organisation
  • Understanding of software contracts
  • Experience of software licence audits
  • Experience working in a project environment with multiple stakeholders