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Contracts Administrator

Ridgefield Park, NJ | Accounting and Finance
Job ID: 99256
Listed on 4/29/2020

Contracts Administrator

Request ID: 2547-1

Location: 85 Challenger Rd., Ridgefield Park, NJ, USA

3 Key job skills:
1. Telecom (wireless preferred) strategic sourcing. with contract fluency and negotiation experience.
2. Preparation, management, and results analysis of pricing exercises/RFPs
3. Interpersonal skills specifically related to successfully interfacing with internal (Legal, Finance, Technology, Customer Account teams, senior management) and external customers (customers, vendors)

Summary:
The main function of a Contracts Administrator is to administer activities related to contracts for purchase or sale of equipment, tools, parts, supplies or services necessary for the operation of an establishment. A typical Contracts Administrator is responsible for negotiating contracts with an SEA customer or vendor.

Job Responsibilities:

  • Management of vendor contracts including but not limited to: initial creation, internal/external negotiation, risk assessment, and new contract revisions.
  • Work directly with SEA Legal to address potential risks and legal issues and with business owners to address business issues; manage and/or support internal approval process.
  • Provide expertise, analysis, and guidance to internal teams within active projects.
  • Initiate and manage vendor scorecard performance evaluations.
  • Perform and manage vendor compliance audits.
  • Participation with the creation, release, and award strategy associated with vendor RFP’s supporting Tier 1 carrier services.
  • Perform complex client invoice analysis to identify errors, discrepancies and opportunities for cost savings/cost avoidance for network/telecommunication services compared to clients’ tracking systems, order documentation and carrier agreement documentation.
  • Research and evaluate performance requirements of suppliers based on price, quality, selection, service, support, availability and other relevant factors.
  • Review bids from suppliers for conformity to contract requirements and determines acceptable bids.
  • Provides bids, process specifications, test and progress reports, and other exhibits as necessary.
  • Creates and negotiates amendments to or extensions of contracts.
  • Advises relevant departments of contractual rights and obligations.

Skills:

  • Must possess initiative, think strategically and work in a team environment to implement action plans and achieve goals.
  • Demonstrated understanding of legal, financial and operational processes that meet company objective.
  • Experience in developing and managing the execution of policies and procedures.
  • Proficient in MS Office products including Word, PowerPoint and Excel.
  • Verbal and written communication skills, attention to detail, negotiation skills and interpersonal skills.
  • Ability to analyze financial reports, price proposals and other technical data.
  • Ability to accurately document and record customer/client information.
  • Knowledge of applicable laws and regulations related to purchasing.
  • Knowledge of supply chain management.

Education/Experience

  • Bachelor's degree in engineering, finance or a related business field required.10+ years of related experience required.
  • Prior experience in vendor contract negotiations, contract management and/or contract auditing required.
  • Wireless and/or Telecommunications experience preferred.
  • Prior management experience required.
  • Prior senior leadership experience required.